"What Tasks Should I Outsource?"

Do you know which tasks are not the best use of your time?

Most people don’t have a problem writing a list like this, but if you get stuck here are some of the most common tasks that come to mind.

  • adding, formatting or updating web content

  • setting up and scheduling newsletters

  • scheduling social media posts

  • putting together worksheets or PDFs

  • creating social media graphics

  • scheduling pins for Pinterest

  • editing blog post drafts and publishing

These are just a few of the things that can be outsourced! Your list might include some of these or maybe none of them. Think about how long it takes you to do each task, how often you do it and what resources are required.

Think about your priorities

When you know which tasks are taking up too much time you should then spend a few minutes thinking about the priority of each task.

A low priority task is one that is not going to affect your income. Obviously the higher the priority of a task the more it will affect your bottom line. For example, if you have a report that can be sold but needs to be formatted, turned into a PDF and set up for sale, that is a task that probably would be considered or high priority because it will affect your income.

Once your list is complete rewrite it in order of priority. So, looking at your list what tasks do you really need help with?

Setting an outsourcing budget

You should also think about a budget for outsourcing. Some freelancers and service providers charge by the hour, some offer packages and some do a combination of both (like me). But the important thing to remember is that you need to be realistic. For example, if you have a budget of €100 or $100 don’t expect to get 20 hours worth of work done.

And this comes back around to why you prioritised tasks; you have to make sure you pay to have the highest priority project completed first.

Final word

You don’t want to outsource just for the sake of doing it. When you do it, you want to do it effectively and strategically so it’s a benefit to you and your business. The whole point of hiring a someone should be to help you…

  • get a range of tasks completed that you can’t or don’t want to do

  • free up your time so you can have a life outside of business

  • have the freedom to focus on the parts of your business that you enjoy

  • focus on building your customer base and your income

So now that you’ve listed the tasks you need help with, how much of a priority each one is and thought about your budget, what now?

It’s time to move onto the next step – finding and talking to service providers to find one that will be a fit for your needs. This is something I will be blogging about at a later date.