25 Ways to Get Super Productive and Organised
Don’t think that just because you’re a business owner you’ll never get time away from your business. All it takes is making some small changes and implementing some systems.
Here’s how you can get super productive and organised… and stay that way!
1. Do the most important tasks first
Always do the most important things first, unless you’re tied to a particular time to do them. This would be your client work, the tasks you have to get done that day. Set aside a chunk of time where you can focus on this work.
2. Scheduling and using a calendar
Spend a few minutes each evening updating your calendar and schedule. That way you’ll know exactly what you need to do the following day and for the rest of the week. Calendars and schedules are such simple things but they work. And when used properly you’re less likely to forget about they things you have to do.
3. Batch tasks
Is there a percentage of your work that uses a particular software or tools? My guess is that there is. Any tasks that require these tools should be batched so you go through it all in the one sitting. For me, one of the tools I use most frequently is a social media scheduler and I try to do all my scheduling within the same timeframe.
4. Stick to a timetable
Now, this is easier said than done but if you can stick to a timetable your productivity levels will soar. No scrolling aimlessly on social media, no getting distracted by things when you should be working on clients tasks…
5. Use tools to automate
Have 50 people to email? Have a pile of graphics to post on Facebook?
Regardless of the task you’re doing, you’re bound to come across some way to automate at least part of it. This will life and business so much simpler. Once you do the initial work of setting everything up you can just let it do its thing.
And to answer the two questions above… Get yourself an account on MailChimp or a similar service to make emailing quick and simple. You can create an autoresponder sequence to send out a set of emails to your list. And setup your social media scheduler. That way you can be sure that you posts are going out at the exact time you want.
6. One thing at a time
The term ‘multi-tasking’ is probably something a lot of people still favour. And while it’s definitely handy for some things you’re probably better off giving your attention to one thing at a time.
7. No putting things off
Need to update your financial accounts or send a batch of emails and dreading having to do it? Well, unless you can get someone else to that for you, you’re going to have to pull up your socks and just bloody get it done. Procrastinating will only leave you frustrated!
8. Be clutter-free
Your mind will be a lot clearer when you work in a clutter-free environment. Have you ever tried to get stuff done when you’re surrounded by mess? Not easy!
9. Have a system
Rather than just doing things willy-nilly, get a plan in place for how you do each task. Write it down if you have to. Following the same set of steps each time will help you to get things done to your usually standard without forgetting anything vital that must be included.
Each month take some time to go over your processes and schedule. Are these working as they should be? If you find that you’re struggling to get everything done maybe you need to change things up. But you won’t really know how to go about that unless you review it all first.
11. Don’t be afraid to say no
This is something that I found particularly hard when I first started. If you don’t have the time or you’re on the verge of burning out, just say no! What’s the worst that could happen? Stress will not make you productive.
12. A place for everything
Do you have ‘a place for everything and everything in its place’? You’ll be much more productive and organised when there are dedicated places for the various bits n’ bobs you use to run your business.
Set up a digital filing system on the Google Drive. Have folders for specific files and save new documents in their respective folders. Do the same for your physical files.
13. Binders and folders
Following on from my previous tip… You don’t need countless folders to have a place for everything. Financials records can be stored in one place, blog stuff in another and so on.
14. Reflect and set goals
Have you sat down and reflected on your business and what you hope to achieve?
Check in with yourself to see how things are going. Do you need to make any changes? Do you need to cut loose that client? Do you want to add additional products or services?
Set goals. When you know what you’re working towards it’ll be much easier to plan your steps.
Many business owners worry initially about outsourcing work to someone else. They’ve spent so much time and effort creating their business from scratch so I understand that it’s hard to let another person take over the reins for certain tasks.
But did you know that when you outsource you can actually save time. For example, sharing your processes with your virtual assistant will ensure that they know what they need to do.
It’s all too easy to keep checking your email or messages throughout the day. But really, you’re not going to get much done if you do this.
Check your emails and messages at certain times throughout the day.
17. Follow a schedule for social media
Are there certain days each month where you focus on emailing your list, scheduling your social media and more?
Create a monthly schedule where you can fit in all these tasks. You’ll get more done this way!
18. Set aside me time
Self-care is important whether or not you run a business. Taking some ‘me time’ every day will do wonders for your stress levels and mindset, meaning you can be more productive in your business.
19. Take breaks
It’s way too easy to just keep on working when really you should be taking a break. Use your schedule to mark out when you’ll take breaks. Make sure you take an hour for lunch and give yourself some time away from ‘work mode’.
20. Have your own space
If you haven’t done so already, it’s time to carve out your own office in your home. You could use a spare bedroom, which is what I do! Fill it with the things you need to run your business and view it as a place of work. When you’re in your office you’re working. Then in the evening when you’re finished for the day you can close the door and leave work behind until the following morning.
Having a dedicated work space will help you focus on work activities only, meaning you are more productive and just get things done.
21. Keep on top of your emails
Have you ever looked at your inbox and felt a sense of doom from the amount of unread emails? Yeah, you don’t need to do this to yourself. Every morning, afternoon and evening I go through my inbox. I delete the spam, respond to emails, save the important ones in a folder for later and try to have no unread emails left. Try doing the same and get your emails organised once and for all.
22. Unsubscribe from the things you just don’t care about
Every day I receive a lot of newsletters and promotional type emails. But recently I have started to unsubscribe from the lists that I just don’t want to be a part of. I am still subscribed to a good few newsletters but that number has definitely dropped in the last few weeks.
You should do the same. It’s hard to get things organised when there are countless promo emails coming into your inbox every few minutes. Do you really need all that?
23. Don’t take on more than you can handle and choose wisely
There are many lessons I have been learning in the first year of my business. When I first started out I would take on any work that came my way and one major lesson I learned was this… Stop saying yes to everything because it’s only going to put you under pressure. You can breakdown and schedule each step of a task no problem but you have to remember that there are only so many hours in the day.
24. Use a to-do list
I’m a big fan of to-do lists. And it’s so satisfying to see each item ticked and completed.
Keep your list handy when you work and tick off each item as you work through it. This is something that helps me feel a lot more productive because I make myself stick to that list and each time I mark a task as complete I feel a sense of achievement.
25. You don't need to do everything right now
Things can wait.
Always do the most urgent tasks first and push forward anything that isn’t. As long as you fit each task into your schedule and allow yourself time to complete them then there’s no reason why should get burned out trying to do everything at the same time.
Do you have any more ideas for staying productive and organised?